Lawrence D'Antonio (LD) (Chair)
Mark Bailey (MB) (non-voting guest)
Frank Ford (FF)
Michael Gousie (MG)
Krista Hill (KH) (non-voting guest)
Mark Hoffman (MH)
Stoney Jackson (SJ)
Hemant Pendharkar (HP)
Ingrid Russell (IR)
Jim Teresco (JT)
Karl Wurst (KW)
Richard Wyatt (RW)
MOTION (FF/SJ): To accept the minutes of the April meeting.
Passed: unanimously.
I. Report from National 1. The next national board meeting will be held September 21-22, 2013 at the University of Findlay in Ohio. 2. At the Fall 2009 Board Meeting, a Distinguished Service Award was established to recognize and honor individuals who have a long history of meritorious and significant service to the Consortium for Computing Sciences in Colleges. Any Consortium member may nominate persons for this award. Service may be at the regional or at the national level. Nominations should be made by email and should include: 1. A statement of nomination explaining the rationale for the nomination and explicitly listing the person's service. 2. A biographical sketch of the nominee listing the degrees the person has earned and the high points of their work history. 3. Contact information for the nominee including email address, mailing address, and telephone number. Nominations should be sent to lewis@cs.hmc.edu by Friday, September 13th. Please include the subject line "CCSC Service Nomination." The award will be presented at the CCSC Annual Business Meeting at 6pm on Friday March 7th. II. Future Conferences 1. 2015 Conference Our twentieth anniversary meeting will be held April 17-18, 2015 at Holy Cross College. Laurie King and Karl Wurst will be the conference co-chairs. 2. Future Conferences First of all, Stan Kurkovsky from Central Connecticut State University (in New Britain) is interested in hosting the 2016 meeting. Since Stan is department chair I think that it is highly likely that we will have the 2016 meeting at CCSU. Secondly, Mark Bailey has graciously volunteered Hamilton College (in Clinton, NY) as a future host. If CCSU works out for 2016, then we can consider Hamilton College for 2017.
National's numbers have gone down by about 200. RE: I.2: The deadline for nominations is Sept 13. RE: II.1: Space is an issue for 2015. The matter is being looked into but seems OK at present. There was a general view that we "should doing something special" for 2015 as it is our 20th anniversary. RE: II.2: Hamilton College is also a possibility for 2017. We might want to try to get Stan Kurkovsky on the 2016 Conference Cmte.
WEBMASTER'S REPORT 1. Progress on New Submission System Although I've made significant progress on a new system, unless I make some miraculous progress this week (while also trying to make the SIGCSE deadline), *sigh* a new system will not be ready for use this year. 2. For CCSCNE 2014, I recommend continued use of the existing system. For future conference, I recommend revisiting OpenConf. SIGCSE and ITiCSE have adopted OpenConf giving it some momentum. It is free as long as we install and maintain it ourself (no contracting). There is a professional version which has more features. Main site:http://www.openconf.com/ Feature comparison:http://www.openconf.com/editions/ Demo:http://www.openconf.com/demo/ I would be happy to continue working on a new system (and I probably will out of pure pleasure), but I don't want to hold up progress. 3. New Subdomain for Any Submission System 3.1. I suggest creating a new subdomain, review.ccscne.org, to house future submission systems, whatever they may be. 3.2. Retiring the subdomain, old.ccscne.org: it just sounds bad. 4. Website http://ccscne.org/ http://ccscne.org/about/ http://ccscne.org/chairs/- Unpublicized login page http://ccscne.org/conferences/ccscne2014/ http://ccscne.org/history/ http://ccscne.org/participate/ http://ccscne.org/volunteer/ Committee chairs, please review your pages in the participate section as well as the main ccscne2014 page. Send me changes or update them yourself. Logins are below. Use the "Lost your password?" to gain access. Login - Email chair - chair@ccscne.org - Chair of Board confchairs - confchairs@ccscne.org - Chair(s) of Conference Committee demos - demos@ccscne.org faculty-posters - faculty-posters@ccscne.org panels - panels@ccscne.org papers - papers@ccscne.org pgmcontest - pgmcontest@ccscne.org publicity - publicity@ccscne.org registration - registration@ccscne.org vendors - vendors@ccscne.org speakers - speakers@ccscne.org student-posters - student-posters@ccscne.org tutorials - tutorials@ccscne.org webmaster - webmaster@ccscne.org workshops - workshops@ccscne.org membership - membership@ccscne.org 5. Emails Besides those listed in the section 4, there are the following emails: board@ccscne.org registrar@ccscne.org secretary@ccscne.org treasurer@ccscne.org conference@ccscne.org - Conference Committee
We are to use the existing system for submission. We are to attempt to get a new domain.
Lisa will help with ConfTool. There are issues with PayPal, and other finance items. Mark wanted to emphasize, however, that ConfTool is, overall, fairly good.
See above -- II.3.Stoney will give a status report on the project to create a new submission system.
Mike Gousie reported at the April meeting that there had been some problems with paper submissions (see minutes). The author instructions on our web site need to be carefully checked to ensure they are correct and consistent. Also, communication with authors needs to emphasize the importance of deadlines and final submission instructions (such as the paper needing to be submitted in Word and as a PDF file).
As discussed at the April meeting, we need a K-12 coordinator who would help organize workshops and other activities for high school CS teachers and would liaison with CSTA. We need someone to take on this position.
Larry reports that this is (has been) done.As David Hemmendinger communicated to me in an email, we should be able to determine the various conference deadlines at our Spring Board meeting (submission, acceptance, notification, camera-ready, and registration deadlines). I concur and agree with David that we have discussed this before. We should do this next April for the 2015 meeting.
There was general discussion of financial matters. Here is the report.One of the attachments I am sending out is the final report for the 2013 meeting. I feel we should be doing this after every meeting (but this depends on my getting the report from Bill Myers).
There was general agreement that all of the matters mentioned here are acceptable.Mark Hoffman spent a considerable amount of time dealing with various questions raised by Bill Myers. It wasn't clear to me that this was always Mark's responsibility. More generally, we need to discuss the duties of the Registrar’s position and who should be reporting to Bill Myers. I have thought about this and feel that the reporting of financial matters to Bill should be the duty of the Treasurer. I have discussed this with Adrian and he agrees with me. So I propose that income and expense amounts should be sent to Adrian by Mark and the conference chairs. It is then Adrian’s responsibility to create the spreadsheet with the these amounts to send to Bill.
It was agreed that we should give more money in the honorarium. The amount of $500 was suggested, but there was no firm agreement on it.