Minutes of the meeting of the Regional Board for the Northeastern Region of the Consortium for Computing in Small Colleges, September 7, 1996.

Attending: Michael Anderson, John Casey, Richard Close, Matt Dickerson, Amruth Kumar, Scott McElfresh**, Ralph Morelli, Ingrid Russell, Ethel Schuster, Will Mitchell, Bill Taffe, Franklin Turbak, Charles Welty.

Absent: Margaret Menzin, Ralphe Wade Paul Myers, Laurie Smith-King, Hoyt Warner,

1. The URL for the regional consortium was given, members requested to disseminate it.

Contact Dennis Martin for the Consortium92s newsletter (electronic).

We still need specific addresses for related on-line resources where we can advertise the conference. (CACM was mentioned as a possible place for free advertising.)

2. Treasurer (Ethel Schuster) She reported receiving $1400 from vendors at the last conference. Paid out $371 for breaks and $62 for mailing labels. This leaves $967.

Suggestions for spending these funds were for

a. Fund travel for Board and/or Conference Committee members that travel more than 3 hours, stay over night, and are not reimbursed by their institutions. A $50 limit was set.

b. Aid students in coming to the conference.

There was also a discussion as to where the funds should be kept. They could remain in Hartford where they are now, they could be held closer to the Board Treasurer92s campus, or they could be held at the conference hosting institution. This was not resolved and funds will remain in Hartford.

There was concern about walk-in registrants being able to get dinner at the next conference. It could be that dinner will have to be for a fixed number of people, with no additional people allowed. Viera will check on the flexibility of the dining services at Northeastern to see if this will be a problem.

3. Secretary (Charles Welty) He distributed the bylaws. Two errors were found in Article 5. The extra period (.) was removed and the name of the conference was corrected to be CCSCNE.

It was decided to vote on the bylaws in January to be sure our rules, especially the years in which the Regional Representative will be elected, conform with the Consortium92s rules.

4. Membership Chair (Amruth Kumar) He has the most recently updated list of members.

He wants a list of all colleges/universities in the region. He will first check with the New England States Accreditation Board (New England Higher Education Association) to see if they have such a list.

If these sources are not fruitful, board members will be requested to make lists for their states.

5. Conference Chair (Viera Proulx) She will further investigate possible areas at Northeastern for the conference. Present possibilities are a classroom building, the student center, and the business school. One possible suggestion was to use different venues for different thing. Keynote speaker in Egan, Classroom building for the vendors and breaks, Student Center or Egan for the banquet.

The keynote speaker has not been selected.

A suggestion was made for a panel on NSF92s Research in Undergraduate Institutions (RUI) program with NSF officers and faculty funded under that program.

When papers are accepted, authors will be asked what sort of audiovisual aids are needed. Overheads and LCD panels are very available at Northeastern.

Midtown Motor Hotel was suggested for the conference.

The conference registration fee should stay at $95.

We should have our breaks in a central location. Fresh fruit was mentioned as a nice touch. Food and vendors can be mingled as long as it is not too crowded.

6. Vendors Chair (Franklin Turbak) He has contacted all vendors from last year. Eight vendors have expressed interest. Some vendors want power (e.g. Symantec). We discussed how we should handle vendors who want to give presentations. Much discussion ensued. Viera will check out space availability.

Each board member should mention the conference to book reps. Give the call for papers to reps. Make sure the reps know that only a check will guarantee a place.

7. Publicity Chair (Michael Anderson) We want to encourage people from other fields than computer science to submit papers. It was suggested that we put a footnote under suggested topics that would read "Submissions in fields other than computer science are strongly encouraged."

We will also be sure to give student presenters a copy of the proceedings.

8. Papers (Ingrid Russell and Ralph Morelli) Ingrid receives the papers, sends them to the reviewers. Responses are sent to Ralph. Ingrid needs names of possible reviewers.

Acceptance letter should include registration form (mandatory for presenters), AV request sheet, copyright release, format specification, and deadline.

Time line:

First week of December Papers to referees

January 11th, 1997 Board/Conference meeting in Boston (11 am to 3 PM)

January 15th, 1997 Acceptance/rejection letters sent

Panels (Scott McElfresh and Hoyt Warner (absent)) They have 3 panel proposals before today. Today a panel on NSF URIs and Web Sites were suggested.

More panels are needed.

Tutorials on Java desired.

Adjourned.

Respectfully submitted,

Charles Welty September 20, 1996