Minutes of the Conference Committee and the Regional Board meeting of the Consortium for Computing in Small Colleges Northeastern Region, January 6, 2001

Attending: Duane Bailey, Amy Briggs, Matt Dickerson, Scot Drysdale, Doug Green, Timothy Huang, David Levine, Bob Martin, Scott McElfresh, Ralph Morelli, Viera Proulx, Daniel Scharstein, Roger Simons,  Charles Welty, Karl Wurst, Richard Wyatt

2001 Conference Committee Meeting

  The conference rooms were toured at the beginning of the meeting.

Reports by committee chairs:

Papers (Scott M.)  We had 45 paper submissions (58 last year).  All 25 papers that were accepted were good.  There are a few short sessions and one anomalous paper. (After the meeting it was found that 26 papers had been accepted.)

Panels, Tutorials and Workshops (Duane)  8 workshops were submitted and 2 were accepted.  The accepted ones are An Approach to CS1 (Objects First) and an Oracle Workshop.  They will be Friday morning.

17 panels and tutorials were submitted and 9 were accepted.

NSF wants to do a mock NSF panel workshop.  This should be part of the conference (Fri. pm).

It will be split into two parts (tutorials) to fit into the time slots.
Panels:

 
Friday:
 Patterns
Internet centric courses 
Sat. A.M.:
Security Tutorial 
Group projects panel 
Sat. P.M.:
STL tutorial 
Faculty retention panel 
Sat. last:
Non-imperative CS1 languages 
Curriculum 2001 

Posters (Dan and Amy)  The poster session will be on Friday.  30 posters were submitted and all were= accepted.  The 7 best were selected for free registration. Posters came from a lot of different schools.  It was recommended that the attendees vote for best posters.

Publicity (Frank sent an email that was read) The final program must be sent to Frank by Jan. 29th.  There was some more discussion of recruiters advertising in the program.

Programming Contest (Tim Hwang)

A flyer was passed out at the ACM contest.

The contest will be a shortened (3 hour) version of the ACM contest, which is 5 hours.  Tim has several volunteers who will write questions.  Automatic program evaluation scripts are= available that will check that the program output is satisfactory.  They seemed to work well at ACM.

Tim will email faculty advisors at schools in the ACM contest and email CCSCNE members to encourage participation.

A registration form and Web page about the contest are needed.

A maximum of 15 teams will be allowed.

A two-tiered acceptance will be used that will first accept one team from each school and then allow additional teams until the limit is met.  The first team deadline is March= 2nd.   After that other teams will be added.   Tim will work out the details.

Teams must register but will get a discount of $30 for each contestant who is also presenting a poster and has registered for that.

Workshops (Duane) Presenters must register and fill out a copyright form.  A decision will be made on the= enrollment limit for each workshop based on input from the presenter, type of room needed, and size of available rooms.

 

 Other Business

 IBM is coming to recruit students.  We should encourage students to bring resumes.  Also Roger should try to get IBM to sponsor some of the awards.  It was suggested that IBM be requested to donate $200 for best poster, $200 - $300 for best paper, and $400 for the social hour.

 Space

Matt presented the room situation.  Friday is still under= negotiation.  Matt hopes to use his political skills to trade for rooms we need that are occupied by classes.  The desired rooms are 216, 219, 220, and 104.  Saturday the following rooms are available.
 
Room #  Size  Seating type 
216  147  Fixed 
219  30  Free 
220  95  Fixed 
104  60  Fixed 
Room 116 is available as a Windows lab.
Seminar rooms 331, 430, and 530 are available for vendor presentations.
At this point there was discussion of where to have the posters and the social hour.  Floor 2 and the big hallway were suggested.  There will be plenty of room if we can use Ross Lounge for the banquet.  Matt will pursue this.
If we feel the keynote will be popular we could use the Great Hall or pipe TV into some overflow rooms.  The TV idea seemed to have quite a bit of support.

 Preliminary Schedule (Ingrid sent a= schedule but no one at the meeting had a copy)

The schedule was the subject of much= discussion.  People were (and still are) concerned about the lateness of= lunch.   The following is our best effort at this point.  The papers and panels chairs may give further thought to it.
  5:30 =96 6:30 
Friday      Saturday   
Noon =96 1:00 pm  Registration    7:30 =96 8:15 am  Continental breakfast 
1:00 =96 1:15  Welcome    8:15 =969:30  Parallel 3 
1:15 =96 2:15  Plenary (Jon Bentley)    9:45 =96 10:45  Plenary 2 (Mike Goodrich) 
2:15 =96 2:45  Break    10:45 =96 11:15  Break (with substantial food) 
2:45 =96 4:00  Parallel 1    11:15 - ?  Parallel 4 
4:15 =96 5:30  Parallel 2    12:30 - ?  Parallel 5 
Posters    1:30 - ?  Lunch 
6:30 -  Banquet       

General

 Papers and panels chairs must get the acceptance, format, copyright, and registration forms together.  They can send the final forms to Charlie for posting on the Web.   There are several special forms that need to be generated, too.  The general registration form is the responsibility of the registration chairs.  Notice of accepted presenters should be sent to Dick so he can check that they have paid= registration.  Invited speakers do not register, they get paid.  Scot D. should let Matt when the speakers will be arriving so he can make hotel reservations.

Registration forms:  Several forms are needed.

 Dick should be contacted about the copyright form.  Authors would like to have their checks cashed more quickly.  Matt will look into it.  We will not ask for food choices on the registration= form.  One veggie and one other will be supplied by food services.

Parking on Friday:  Shuttles to/from Middlebury Inn.  Some other parking will be available. Parking limitations should be disseminated widely and put on the Web.

Papers chairs will let Matt know which sessions= should be in which rooms based on predicted appeal of the session and size of the room.

Papers chairs will decide how the decision on best paper will be made.

There was much discussion on advertising in the= schedule and doing our own registration.  The national board is also considering these things and we will wait to see what they do.

 

CCSCNE Board Meeting

 M/S (Viera/Charlie)  Nominate Amruth Kumar for regional= representative (and chair of the Northeastern Region).  Passed unanimously.

M/S (Viera/Matt) Elect Ralph Morelli for membership chair.  Passed unanimously.  Budget:  Scott M. should talk to Bill Myers about the new way to set up the budget.  Must allocate $40/attendee for the national board.  Must have a $2000 surplus as an expense.  This will go to the national board.

Our costs are about $40 for a student attending the conference.  We will leave student registration at $30.

Regular registration was increased to $105 in the budget for 2002.

With the above changes, the budget for the 2002= conference will show total expenses as $24,725 and total income as $25,150.

Matt needs an advance to cover lunch, dinner, and breaks from the national board.

We will get UPE (CS honor society) funds of $175 for poster session prizes.

Scott M. wants us to review the responsibilities of the conference committee.  Do we need multiple chairs for the various committees?  Should we have a program chair that coordinates the= activities of the other chairs?  Also, ACM requires a program chair for the =93in cooperation=94.

Matt suggests that the program chair is in charge overall and works directly with the papers chairs.

We need a location for the 2003 conference.

Adjourned at 2:24 PM

Respectfully submitted,

 Charles Welty, Secretary