Attending: Marion Berger, Richard Close, Ron Curtis, Larry D'Antonio, Frank Ford, Danny Kopec, Scott McElfresh, Viera Proulx, Mary Shiffman, Bob Shine, Roger Simons, Charles Welty, Karl R. Wurst, Richard Wyatt

M/S Approve minutes of the Sept. 11, 1999 meeting. Passed by unanimous consent.
 
 

Reports

National Board - Viera Proulx,

• Matt - congratulations on actually assuming duties as new president of CCSC
• An audit will be performed this spring for the first time
• Copyright - authors can post their papers on the web
• Budgets for conferences: "All conferences beginning with the conferences in calendar year 2001 be required to submit to  the treasurer of the national board, by the spring board meeting of the previous calendar year, a budget for the conference.  Our budget for CCSCNE 2000 is included.
• New region (NorthWest) held first conference!
• Eastern conference is getting close to joining CCSC  (may be renamed as Mid-Atlantic).
• Having CCSCNE in cooperation with ACM SIGSCE.   The Eastern conference has a much broader scope of coverage than we do.  We may not have much problem with duplication.
• No news on the domain name - will try to join forces at the national level
• Treasurer's report (included)
• Membership report (not electronically available)  There was some discussion about why our attendance is almost double that of other regions. High small college density in our region and much lower densities in most other regions was determined to be the primary factor.

Local arrangements - Larry D'Antonio. It was decided that there is no real need for the hotels to provide shuttle service or breakfast.

Membership - Viera for Ralph Morelli. Is there any way to become a member other than by registering for the conference? We could include a note in an announcement suggesting that people who can not attend but wish to initiate or retain membership can pay $35 for their membership. If we do this we could have two boxes to check on the registration form

1. Coming to conference (includes membership)
2. Want to be a member, but not come to conference. We could also send these people the proceedings of the conference.

New Business

Secretary. Charles Welty volunteered and was elected by acclamation.

Future Conferences

Welty will be in charge of the Web site for the 2001 conference.

Wyatt brought up a problem encountered in this year's referee process. Referees could not agree whether or not a paper that presents a new, "innovative" method of presenting some aspect of a course should be accepted. (For example, one paper used a little robotics in CS1. Is this type of paper acceptable?) The consensus seemed to be that it was, but a committee will be set up to make our policy firm. This committee will be co-chaired by Richard Wyatt and Scott McElfresh with Bob Shine, Viera Proulx, Danny Kopec, and Karl Wurst being committee members.

Adjourn.
 
 

CCSCNE Conference 2000 Committee Meeting, January 8, 2000

Attending: Marion Berger, Richard Close, Ron Curtis, Larry D'Antonio, Frank Ford, Danny Kopec, Scott McElfresh, Viera Proulx, Mary Shiffman, Bob Shine, Roger Simons, Charles Welty, Karl R. Wurst, Richard Wyatt Reports
 
 

New Business

Larry will make a decision on how the solicit session chairs. One suggestion was that rejected authors could be asked to be session chairs. This did not seem to be too popular. The priority for getting session chairs will be

1. Paper sessions.
2. Panel sessions.
3. Tutorial sessions

Archive Each year the conference chair must send all relevant information, documents, policies, forms, etc. to a selected committee member. An archive of this information will be accumulated over time. This year material is to be sent to Amruth Kumar.

Viera will send Wyatt the updated copyright materials. This will explicitly state that authors may put their papers up on their Web pages.

AudioVisual - Frank Ford. It was decided that authors will be notified of the standard AV facilities and asked to contact Larry if they have special needs.

Student posters - Ron Curtis. 18 have been submitted. It was decided to accept all 18.

Workshops -

1. Java with Koffman looks good.
2. It was decided to cancel the $10 fee.
3. Workshops will be run if at least 3 people preregister. We will accept attendees preregistering on a first come - first serve basis through April 1, 2000. Walk-in attendees will be accepted on a space available basis. These policies should be on the Web.
4. A registration chair will be listed as the contact person for workshops.

These minutes will be sent to both CCSCNE2000@ramapo.edu and CCSCNEBOARD@ramapo.edu.

Schedule - Presented by Viera with input from the committee:

Appropriate maps will go in the program.

Welty will send the URL of the presenter's page (giving paper format, registration info, and copyright form) to Larry  and Scott. Viera will generate new registration and copyright text and send to Welty for posting and to the rest of the committee.

Viera will send the various reports (e.g. Report from the National Board, budget, Membership Report) attached to the meeting agenda to Welty and the committee.

Laser pointer gifts - Larry has found them for $7/each. He will check quality. $15/each has been allocated for this item.

The host institution must be recognized as a sponsor in the program. Also, letters should be sent to upper levels of the administration recognizing the contributions of the faculty members from the host institution.

There followed much discussion about host institution expenses. Everyone seemed to agree that the $300 listed for Professional Services was greatly underestimated. When better valuations of these items come in, the budget will reflect them.

M/S (CW/VP) Adjourn meeting at 3:20 pm. Passed by unanimous consent.

Respectfully submitted,

Charles Welty, Secretary

January 10, 2000