Attending: Richard Close, Ron Curtis, Larry D'Antonio, Matthew T.= Dickerson, Frank Ford, Timothy Wang, Laurie A. S. King, Danny Kopec, David Levine, Scott McElfresh, Ralph Morelli, Viera Proulx, Ingrid Russell, Kate Sanders, Roger Simons, William Taffe, Charles Welty, Karl Wurst, Richard Wyatt
 
 

Board Meeting

Approve minutes of the January 8, 2000 meeting. Passed by unanimous consent.

Next meeting will be September 9^th, 2000, at Middlebury= College.

Viera reported some items from the national board meeting.

• The first audit will be performed this spring.
• There has been no progress in the Eastern Conference joining CCSC.
• The in-cooperation with SIGCSE must be done for each conference. Ingrid has gotten in-cooperation for CCSCNE2001.
• Ingrid is running for president-elect of CCSC. Please vote.
• Conference chairs should sent Cathy Bareiss a list of conference committee people and their titles.
• All publicity items should be mailed to John Meinke and Bill Myers.

Amruth and Karl will work out exactly how we will use the new site.

M/S (Viera/Amruth) Elect Frank Ford and Richard Wyatt to the regional board. Elected unanimously.

We are billed for NE material mailings sent by CCSC. We need to keep an eye on the additional cost generated by this. We should be sure that the lists are as up to date as possible. Ralph has been checking them= regularly. Ralph and Larry will work with Cathy Bareiss to resolve problems with the mailing list: duplicate names, labels with names and no addresses, mailing addresses that are no longer valid, etc. Future conference chairs need to help Cathy and Ralph with this.

Any remaining CCSCNE2000 bills should be sent to Scott.

Viera and Scott should be informed of any donations that we have= received. Viera needs the names and addresses of people to whom she should write thank you letters.

Send the names and addresses of the paper contest winners to Bill Myers directly so they get their prizes (first prize - $150, second prize - $100).

It was determined that the student poster winners will just get books this year. In past and future years the first and second prize winners should get $50/each.

Budget for CCSCNE2001 will be emailed to us by Viera. There was much discussion about the amount we pay for mailings, the host college= contribution, etc. Matt and Scott will work this out and get an updated budget to Viera for distribution to the rest of the regional board.

The Call for Papers for CCSCNE2001 is out now. It will be sent out again after the September meeting. Univ. of Hartford is paying for this mailing.

Suggestions for speakers at CCSCNE2001 should be sent to Scot Drysdale, our speakers chair. The dinner talk should be light, entertaining, and short (no more than 45 minutes). There was also discussion of having dinner start earlier if possible next year.

Matt has reserved 100 hotel rooms in one place for CCSCNE2001. The rest of the rooms are in much smaller facilities. A list of the reserved and the other accommodations will be made available on the Web. Rooms have been reserved on the Middlebury campus for the conference. The social hour will have to be held outside if alcohol will be served. (It was suggested that a coat room be set up because it may be cold in Vermont then. Matt will do this.)

Web site registration materials will be determined by the registration chairs in cooperation with Cathy Bareiss and the editor (Dick). Dick must be sure that the added information needed for presenters is included in the separate presenter=92s registration form.

Web updates will be sent from the corresponding responsible committee member to Charlie. When Charlie is in doubt as to where responsibility lies for the CCSCNE2001 Web site, he will contact the conference chairs (Matt and Ingrid).

The CCSCNE2002 conference committee will be finalized by the September meeting.

Richard Wyatt presented the thoughts of a papers committee consisting of Richard, Scott, Danny, Viera, and Karl. These thoughts will be written up for the next meeting for discussion and action. The following are brief notes on the committee=92s work.

1. Consecutive steps in the review process should not be done by the same people. For example, reviewers should not determine the best paper nominees. Related items were that Authors should not be reviewers and chairs should not submit in areas that they will chair.
2. Reviews for the same paper are very inconsistent. There seems to be little sense among either authors or reviewers of the types of papers we want. Viera and Danny will write up what is expected in papers submitted to CCSCNE conferences. (This will be difficult.)
3. A set of other possible considerations was also given

• Limit the number of key words allowed to both reviewers and to authors.
• Allow ranking of key words.
• Reviewers should be told that they should return papers that they feel incompetent to review quickly so another reviewer can be chosen.
• Authors must submit an abstract that will be available to the Papers Chairs when they are making the final cut for accepted papers.
• We must try to reduce multiple submissions of the same paper. It may be that a revision is sent in, or that the author did not realize that a paper had been successfully submitted and submits again to be safe. (Perhaps a student project could be suggested to compare papers for nearly identical submissions.)

Meeting adjourned at 4:15 P.M., Saturday, April 29, 2000.

Respectfully submitted,

Charles Welty

Secretary