Minutes of the meeting of the Regional Board for the Northeastern Region of the Consortium for Computing in Small Colleges, April 20, 1996.

Attending: Michael Anderson, Richard Close, Matt Dickerson, Paul Myers, Kris Powers, Esther Schuster, Laurie Smith-King, Will Mitchell, Bill Taffe, Franklin Turbak, Hoyt Warner, Charles Welty.

Absent: Margaret Menzin, Ralph Morelli, Viera Proulx, Ralphe Wade.

The conference committee for next year92s conference is set. Viera Proulx (Northeastern Univ.) is chair.

Viera will mail out the call for papers as soon as possible before classes are out for the summer. Bill Myers will send her the mailing labels. We need more high schools and community colleges on the list. If board members can find lists of high schools and community colleges, they should forward them to Viera. This year the publicity chair (Michael Anderson) contacted the Department of Education in CT and requested mailing labels for high schools and community colleges. Hoyt Warner requested those for MA. The offices were very responsive. However the labels were requested late last year. Ingrid suggested that the publicity chair request mailing labels from the education departments of the various states ASAP. We should try to get the high school mailing labels and mail out the Call for Papers before high schools are out for the year.

Bill Taffe (Plymouth State, NH) was welcomed as a new Board member.

We need to contact possible keynote and other speakers soon. Send possible names to the conference speaker92s chair. It was suggested that the speakers chair contact possible candidates ASAP. Good speakers get booked early. Ingrid pointed out that the consortium members as well as organizers of other regional conferences indicated to her that we shouldn 92t pay too much in honorariums. People do not go to conferences because of the speakers, they attend to meet with other faculty, listen to their experiences, etc. This year we paid a $100 honorarium to each speaker. It should be the same next year. The Boston area should have quite a few possible speakers.

Vendors seemed happy with the system used and the number of attendees at this conference. The vendors were charged $150 for a table. Apple requested a demonstration room to use during a break and paid $200 for that.

The Board wanted to know how many vendors Northeastern University will be able to accommodate next year. Letters to vendors should be sent out soon for next year. Vendors also wanted to be on any email lists that go out.

It was suggested that next year92s conference program be put on the Web with clickable addresses for each speaker. Then people could email the speakers before or after the conference. (The same might be done for vendors, conference committee members, and Board members.)

We are all encouraged to get as many people as possible involved in the conference. The call for papers includes a place for people to indicate if they would be willing to serve as moderators (session chairs) and/or reviewers. All people checking these boxes should be contacted. This is where new blood will come from. Ingrid followed up on all such responses this year. She encouraged next year92s committee to pursue these leads.

Charlie Welty distributed a first draft of the proposed bylaws. Comments and suggestions were given that will be incorporated into the next draft. These will be incorporated into the next draft and more feedback solicited. A new draft will be submitted at the September meeting.

The next board meeting will be on Sept. 7, at Middlebury College.

Respectfully submitted,

Charles Welty

Secretary