Conference Committee Meeting -- Minutes
Holy Cross College, Worcester MA, September 13, 2014
Attendees
Laurie King (LK) (Co-Chair)
Karl Wurst (KW) (Co-Chair)
Padmaja Bandaru (PB)
Lawrence D'Antonio (LD)
Frank Ford (FF)
Michael Gousie (MG)
Krista Hill (KH)
Mark Hoffman (MH)
Susan Imberman (SI)
Stoney Jackson (SJ)
Val Kolesnikov (VK)
Stan Kurkovsky (SK)
Bonnie MacKeller (BM)
Aparna Mahadev (AM)
Sandeep Mitra (SM)
Kelly Powers (KP)
Jim Teresco (JT)
Kevin Walsh (KW)
Richard Wyatt (RW)
1. Introductions
The attendees introduced themselves.
2. Submission/Review/Publication Schedule
| 11/03/15 |
Submission |
Papers, Panels, Demos, Tutorials, Workshops |
| 12/01/15 |
Review |
Papers, Panels, Demos, Tutorials, Workshops |
| 12/22/15 |
Notification |
Papers, Panels, Demos, Tutorials, Workshops |
| 01/02/15 |
Submission |
Faculty and Graduate Student Posters |
| 01/12/15 |
Review |
Faculty and Graduate Student Posters |
| 01/17/15 |
Notification |
Faculty and Graduate Student Posters |
| 01/24/15 |
Camera Ready |
Papers, Panels, Demos, Tutorials, Workshops |
| 02/20/15 |
Submission |
Undergraduate Poster Student Abstracts |
| 03/13/15 |
Notification |
Undergraduate Student Poster |
| 03/23/15 |
Camera Ready |
Undergraduate Student Poster Abstracts |
| 03/27/15 |
Early Registration |
|
The Camera Ready date for Undergraduate Student Poster Abstracts was
changed from 03/20/15 to 03/23/15.
3. Web Site / Submission System
Nothing new reported.
4. Area Chairs Responsibilities / Reports / Question -- until 11.00am
a. Conference Chairs / Local Arrangements-- Laurie King, Karl Wurst
The main hotel is the Marriott Courtyard at $93/night. Out block is held
until March 23. There are 40 rooms held for each night, and this
number may be able to be increased.
All of Hogan is reserved.
For the programming contest, we can have 10 teams/ room. We can
accommodate 30 teams. Laptops cannot
be used. There are three labs available: a LINUX lab, an old
Windows lab, and a new Windows lab. These three labs need to be
"unified", and they will look like the LINUX lab.
Parking: there will not be a roped-off section. Parking will be hard on
the Friday, but easy on the Saturday. Signs will be
needed.
Vendors: uncertain at present, and will talk to National Partners chair.
Karl will handle the vendors, if any.
b. Program Chairs -- Jim Teresco
The CFP will be done soon.
Last year there were not enough reviewers. The need for reviewers is to be
mentioned in the CFP.
The idea of having a workshop for K-12 was proposed. The time for it
might be Saturday morning or perhaps Saturday
afternoon. The duration could be 1.5 hours, or 3
hour: both seemed acceptable.
There was discussion of whether to integrate the K-12 w/s into our regular
program versus having a separate K-12 w/s track and a
separate call. The latter seemed to be favoured,
but no decision was reached.
[At this point, the meeting went on a tour of Hogan, after which the
current item continued.]
c. Papers Chairs -- Ian MacDonald, Stan Kurlovsky
The number of sessions is flexible.
We should aim for a paper acceptance rate no greater than 50%.
d. Panels and Demos Chairs -- Susan Imberman, Yana Kortsarts
The has been a low submission rate here. Mention was made of having
lightening talks, which would be of just 10
minutes duration, and that they might replace
the demos.
[At this point, the meeting broke for lunch, after which the
current item continued.]
e. Tutorial and Workshop Chairs -- Bonnie MacKellar, Krista Hill
It was suggested that we restrict the number of workshops to three. No
decision was reached.
f. Faculty Posters Chair Chairs -- John Russo
No discussion as Russo was not present. It was reported, however, that he
would like another person to serve as his
co-chair, and it was agreed that we would
try to do this.
g. Undergraduate Poster Chairs -- Sandeep Mitre, Alice Fischer, Bob Duggan, Aparna Mahadev
It was agreed that these posters can be on any Computer Science topic
There should be at least a rough upper limit on the number of undergraduate
posters, with the actual limit to be determined.
Criteria already exist for evaluating the undergraduate poster abstracts.
It was asked if faculty poster could be evaluated in the same way.
It was noted that a printer is need for the printing of the prize
certificated, and reported that this
can be accommodated.
h. Programming Contest Chairs -- Frank Ford, Del Hart, Kevin Walsh
The programming languages to e made available are: C++, Java.
Teams are to get a random identification number to secure blind judging.
A briefing room is needed from about 8.45am for about 50
persons. It was reported that all this
can be accommodated.
The labs are to be opened at 8.00am
the registration table is to be in the contest area.
A breakfast are is needed.
Overheads are needed to display the team standings.
A person to answer technical matter is needed in each contest room.
A printer is needed in each room
There is to be one machine per team.
Teams can bring in anything that is not electronic.
There are to be no more than 30 teams.
Assuming that there is to be at most 30 teams (as expected), only teams
from Colleges are allowed; in
particular, there cannot be any teams
from high schools.
i. Hackfest Chairs -- Stoney Jackson, Heidi Ellis
It was suggested that this might be run by an outside organization.
j. Registration Chairs -- Mark Hoffman
Mark said that a second person is needed.
Comptool will be used.
Persons are needed for the registration table.
Registration fees remain as they were for last year. It was explicitly
agreed that W/s registration will
also not change from last year.
Persons registering for a w/s often do not recall having done so, or
which w/s they wanted. For this
year, persons registering for a w/s
are to be emailed the details of
their w/s. It this procedure fails
to correct the problem, further
changes (of an as yet unspecified
nature) will have to be made for the
following year.
Registration for High School teacher: we will have a special registration fee
for the Saturday only for K-12
teachers; it is $50.
It was further agreed that there is to be a new registration category:
k-12 teachers can attend the entire
conference (thus obviating the need
for the previous point) and that such
registrants cannot become CCSC
members. and do not get a copy of the
proceedings. This
will require a a new category in Comptool.
k. publicity Chairs -- Nadine Hanebutte
[No one was present, so no remarks.]
l. Speakers Chairs -- Ingrid Russell, Val Kolesnikov
It was reported that there are no suggestions yet, but the chairs are
working on it. Larry suggested
Sepandar Kamvar of MIT.
m. K-12 / CSTA Chairs -- Kelly Powers, Padmaja Bandaru
It was suggested that we might have a panel on K-12/College Computer Science.
5. Facilities Tour -- starting at 11.00am
(See above.)
6. Area Chairs Responsibilities / Reports / Question -- continued after tour
(See above.)
7. Lunch
(See above.)
Respectfully submitted,
Richard Wyatt
(CCSCNE Secretary)