Board Meeting -- Minutes

Quinnipiac University, Hamden, CT, September 17, 2011

Attendees

Lawrence D'Antonio (LD) (Chair)
Frank Ford (FF)
Michael Gousie (MG)
Mark Hoffman (MH) (non-voting guest)
Darren Lim (DA) (non-voting guest)
Bonnie MacKellar (BS) (non-voting guest)
Scott McElfresh (SM)
Jim Teresco (JT)
Paul Tymann (PT))
Karl Wurst (KW)
Richard Wyatt (RW)

I. Previous Meetings

1. Minutes

MOTION (SM/FF): To accept the minutes of the April meeting.
Passed: unanimously.

II. Reports

2. Chair's Report: Larry D'Antonio

I. Report from National

    1. The next national board meeting will be held November 11-12, 2011 at Furman University.
  
    2. PayPal is now being used by the Fall conferences and I have not heard
    any problems being reported.  So I cautiously assert that CCSC has entered the 20th century!

    3. Mark Goadrich from Centenary College is the new National Vendors Chair.

II. Future Conferences

    1. 2013 Conference CCSCNE 2013 will be held at Siena College. The dates for the conference have been set
    for April 12-13, 2013. Darren Lim will be a conference chair.

    2. Future Conferences
    For beyond 2013, Volunteers are welcome. I have been thinking of Wheaton College as a possible host.

Remarks from the meeting on, or made at the time of the discussion of, the Chair's Report

RE: item II-1: 2013 Conference

The rooms being suggested for the conference are mostly acceptable, but Darren will look into perhaps making some changes.

The budget was tabled and discussed. There were minor changes only.

MOTION (SM/FF): To approve, with minor changes, the proposed budget for the 2013 Conference.
Passed: unanimously.

RE: item II-2: Future Conference

As regards Wheaton College as a host for 2014, Mike Gousie reported that it is "not probable". However, as a decision would need to be reached by April 2012, Mike will again look at the possibility of Wheaton's hosting.

As regards the 2015 Conference, Frank Ford will look into having Providence College host it.

3. Membership Chair's Report: Paul Tymann

III. Old Business

4. Webmaster's Report: Paul Tymann

5. CCSCNE web site

Independently of any other changes we may make to the CCSCNE Web site, we will
need to make changes to accommodate the use of ConfTool (see below for more
details.

6. Author Formatting Instructions

This seems to come up every year. I propose that the chairs for each submission type
double check what we currently have on the web. The formatting instructions can be
found at http://www.ccscne.org/for/authors/index.shtml.

IV. New Business

7. CCSCNE Board Membership

First of all, Tim Fossum has resigned from the Board. I want to take this opportunity to
publicly thank Tim for his service to CCSCNE as a Board member, Webmaster and as a
Conference Co-Chair.

I have appended two applications for membership on the Board. They come from Bonnie
MacKellar of St. Johns and Stoney Jackson from Western New England
University. [Sec: the applications are not included in the minutes.]

MOTION (FF/RW): To accept Stoney Jackson as a member of the CCSCNE Board.
Passed: 7/0/1

MOTION (FF/RW): To accept Bonnie MacKellar as a member of the CCSCNE Board.
Passed: 6/0/2

8. ConfTool

ConfTool (http://www.conftool.net/) is conference management software that CCSC has
adopted. It can be used for registration and author submissions. All regions are expected
to use it for conference registration. We must decide whether or not to use it for
submissions (the software allows you to set all the different categories of submissions).
I have been testing the software and will report on it in more detail at the Board meeting.
Also, a subcommittee of David Hemmendinger, Jim Teresco, and Paul Tymann will be
making a report.

9. Motion to adjourn