Board
Meeting,
Present: Richard Wyatt (Chair) , Scott McElfrish, Frank Ford, Larry DﾒAntonio, Richard Close, Ingrid Russell, Danny Kopec (acting secretary)
0.Danny to act as temporary secretary until April meeting.
I 2 Motion to Accept ﾖ Scott, Ingrid Second ; Unanimous Acceptance.
II Reports (from National Meeting in November)
3.Membership
confirmed; - Richard gave a
report on how NE compared to
other region
4.We can draw on our surplus good reasons.
We can even go negative.
Ingrid: we may consider hiring some
staff. -
5.National is to be reminded about being both judicious and cautious about spending money.
6.The National vendor program has generated much of the monetary income during the past few
years (initiated by Matt Dickerson and continued by Ingrid).
7.New regions discussion led to very controversial discussion at National.
8. Paper Journal?? Most people (Richard W.) prefer Paper.
Discussion of CD / electronic versions
Scott: many extra copies of proceedings exist.
Proceeding cost CCSC approx $25K per annum.
Frank: People might have the option of not receiving proceedings.
Danny: Idea of a CD to be sold for profit (annual, or a compendium of years, or all regions, all years).
Richard W: Members should be allowed to ﾓclickﾔ their choice: electronic, CD, etc.
Ingrid: What do our Promotion and Tenure Committees want?
Agreed: We donﾒt want to give up paper; we would like to see the National Database used to allow membersﾒ database to indicate their preferences for Paper or Electronic copies.
8/cont. Preference for ﾓRefereedﾔ or ﾓBlind Refereedﾔ
mention ﾓDouble Blind Reviewﾔ and 3-4 reviewers. Percentage of accepted papers ﾅ. E.g. less than 50% etc.
9.Report from Sub-Committee on Operating Document
Make minutes self ﾖ referential; make them easy to follow for policies, etc.
Cross-referencing by subject.
Some items are agreed without motions; just agreed upon.
III Old Business ﾖ
Updates, Revisits (
10. Guidelines for Paper Reviewers
Discussion raised: Is a report on some experience alone sufficient for qualified papers?? -
Or do we need/want scholarly results?
Richard will try to write up something revised in terms of the guidelines.
Papers with some scholarly evaluation will be favored ﾖ
Larry: Hypothetical papers about what may be done are also unappealing.
Discussion of Qualifications and tendencies of reviewers.
11.All are reminded of importance of timeliness.
12.Posterboards
Ingrid: ﾓWe would like to encourage students to bring their own postersﾅ
Suggested Word on CFP:
ﾓStudents should bring their own posterboards, if for some reason they cannot, they should contact the Posters Chair.ﾔ
13.Conference Receipts
Frank: hinges his hopes for improvement on the New Database.
ﾓWe hope that the new national database will help avoid these problems as to who gets the receipts.
14.Use of our mailing list.
When the national database is up, members who check approval of distribution of their email addresses, may have their emails sent.
Agreement: We will use Nationalﾒs policy, not to distribute member/attendee emails, and when the National Database is ready, we will review Nationalﾒs policy.
15.Publication permits presentation.
Presentation requires text publication - This applies for Papers.
This does not apply for panels, tutorials and workshops.
16.Student Poster Presenters should get proceedings; Programming Contest Participants do not; nor do helpers.
17. Extra and Surplus Monies
(Covered in Conference Meeting)
18. No-Shows: ..briefly discussed by Ingrid regarding IBM ﾖ Nothing decided.
19. Scott needs to know about details of expenses, etc.
a.
20. Future Hosts
Laurie at Holy
Cross in 2006. - Not
definite yet thought.
DK to sound out Dept. and College.
Hosting Form to be printed.
Question on evaluation form:
How Likely
are you to attend a meeting on Sunday ﾖ Monday at
21.Paypal discussed earlier at Conference Meeting
22. (a) Richard is more satisfied to retain position as National Representative.
(b)Charlie and Ralph to receive a
plaque (DK) for service as board members
Richard to do this.
(c)New Board Members; David Hemmindinger (sp?) nominated by
By Richard and Ingrid seconded. Michael Gousie suggested by Frank; Larry Seconded. Richard to Contact.
(d) Concept by Richard ﾖ a board member may request ﾓinactive statusﾔ
Not Resolved; For Discussion in April.
23.Richard: John and assistants are not doing proper editorial work. Richard Proposes:
John Meinke to be Publications Chair; Associate Publications Chair; Assistant Publications Chair.tabled for April.
24.Motion to Adjourn (Aprox